IOA Corporate 5k

Apr

12,

2018

6:45 PM

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Orlando, FL
Register Online
IOA Corporate 5k

Tent Rental

Celebrate with your team! Create your team and reserve your tent online through the "Team Captain Store".
*Seniority and the date your application was received will determine tent location and order of selection. 

Team Captains: Use the Team Captain Instructions for tips on how to successfully create and manage your team! If you plan on participating, don't forget to join after creating the team!




Fees

$395* - 10’X 10’ Tent Recommended for 10-25 people.  Includes: 1 Table, 2 Chairs, Tent Locator Sign
$595* - 10’X 20’ Tent Recommended for 25-50 people.  Includes: 2 Tables, 6 Chairs, Tent Locator Sign 
$995* - 20’X 20’ Tent Recommended for 50+ people.  Includes:  4 Tables, 8 Chairs, Tent Locator Sign
*Processing fees will apply
Extra chairs, tables and lanterns are also available for rental. Tent Prices will increase by $90 per size after Dec. 31, 2017 – ORDER and PAY EARLY!!

Please Note: Due to Lake Eola Park Regulations, outside alcohol is not allowed to be brought into Lake Eola. Alcohol may only be obtained from the Michelob Ultra Beer Stations located in the Blue, Red and Gold Zones. Grills, cooking appliances, and glass bottles are strictly prohibited in Lake Eola Park as well. Please do not dump any objects or liquid into the lake or dump ice onto the grass. Each tent will have a trashcan to dump any unwanted items at the end of the evening. Coolers and bags are subject to search. One company banner may be displayed within the structure of a rented tent. All other banners will be removed.

Refund Policy: Refunds will be given to those teams requesting before February 16, 2018. Refunds will be the full amount minus a $100 non-refundable processing fee. ***No Refunds will be given after February 16, 2018***



Forms and PDFs

Below is a collection of forms, pdfs and promotional tools gathered in one location for easy access as you plan for your most successful and largest Corporate 5k team ever!

Printable Forms

Participant Registration Form

Events Maps 

Course Map 

Parking Map 

Area / Site Map 

Promotional Tools

Event Poster 

Event Logo

Important Dates


Tent Location

Full Company Tent List

All Zones Map


Team Captain's Checklist



1. GET STARTED


  • Create a Team Captain Account (Online registration deadline is April 11th)
    Use Team Sign Up Instructions for tips on how to successfully create and manage your team! If you plan on participating, don't forget to join after creating the team!
  • Sign up for Corporate 5k E-News and receive important event emails from
    race committee

2. BUILD YOUR TEAM

  • Invite Members
  • Add Members
  • Manage your team
    To make a payment, login to "Manage your Team",
    click on "My Corporate Team", then on "View Team". Once you get to the page
    below, click on "View invoices and Payments" to generate your invoice and make
    your payment.

  • Invite vendors, clients, friends and family to join your team

3. MOTIVATE

  • Set a participation goal
  • Download the EVENT POSTER and Training Guide and post them
    in your break room
  • Add the Corporate 5k logo to your company web site and auto signatures

4. GO ALL OUT

  • Rent a team tent (Team Captain Store)
  • Plan for food and drinks
  • Design a company t-shirt to wear on race night and enter in
    the T-SHIRT DESIGN CONTEST

5. FINAL PLANNING AND COMMUNICATION

  • Use 'Team Manager Tool" to export members.
  • Plan your race day meeting spot
  • Team Box Pick-up - Team Captains go to Track Shack to pick up t-shirts and
    race numbers. NO RACE DAY NUMBER PICK UP.
  • Distribute to your team: event t-shirt, race number, race instructions and
    parking info.


Dates to Remember:

August 4, 2017: Registration and Tent Pre-Sale opens

December 31, 2017: Team tent pre-sale pricing ends. Pay your tent invoice or the price goes up!

January 16, 2018: Team Captains Kick-Off Party at Second Harvest.

February 14, 2018: Deadline to pay your team tent balance. If your invoice isn't paid by this date, you will lose your tent reservation.

February 16, 2018: Deadline to reserve a team tent (if they don’t sell out!)

March 20, 2018: Last chance to nominate someone for the Workplace Wellness Award

March 23, 2018: Deadline to submit t-shirt design for the T-shirt Design Contest

March 26, 2018 - March 30, 2018: Vote for your favorite T-shirt design on the Corporate 5k Facebook 

March 30, 2018: Last day to register to have race number included in team box, and get included in team invoice (if your company is paying for all employees). Teams can still be created online after this date, but individual payments will be the only payment option.

March 31, 2018 – April 11, 2018: Register online during this time and your race number will be available for pick up (starting April 5) at Track Shack by last name.

April 4, 2018: Team payment due. Generate and pay your invoice online! Checks should be made out to Track Shack Fitness Club. Invoices can be generated and paid for before the due date.

April 5, 2018 - April 11, 2018: Team box/ number pick up at Track Shack. Team Captains must pick up team box for all participants registered by 11:59 pm on March 30th. Team must be paid in full. Team box includes: Bib #'s, t-shirts, safety pins, race day information. 

For registrations completed March 31 - April 11, participants may pick up individual race number and shirt. 

April 11, 2018: REGISTRATION AND BIB/SHIRT PICK-UP DEADLINE (7:00 pm).

April 12, 2018: RACE DAY! 6:45 PM

April 13, 2018: Finish times for your team are due by noon to be included in the Results. 

April 24, 2018: Team Captain Awards Reception


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