IOA Corporate 5k Virtual




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IOA Corporate 5k Virtual

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Team Captain Tool Kit

Below is a collection of forms, pdfs and promotional tools gathered in one location for easy access as you plan for your most successful and largest Corporate 5k team ever!

Promotional Tools

Event Flyer

Event Logo

Sample Recruitment Emails

Social Badge - Running

Social Badge - Walking

Social Image - Join Our Team!

Why Participate Social Story Images
Slide 1 - Event Date
Slide 2 - Why Participate
Slide 3 - Support Charity
Slide 4 - Great Swag
Slide 5 - Together

Important Dates (See below)

Donation Submission Form

Team Captain's Checklist


  • Create a Team Captain Account 
    Use Team Sign Up Instructions for tips on how to successfully create and manage your team! If you plan on participating, don't forget to join after creating the team!
  • Sign up for Corporate 5k E-News and receive important event emails from
    race committee


  • Invite Members
  • Add Members
  • Manage your team
    To make a payment, login to "Manage your Team",
    click on "My Corporate Team", then on "View Team". Once you get to the page
    below, click on "View invoices and Payments" to generate your invoice and make
    your payment.

  • Invite vendors, clients, friends and family to join your team. And – new this year! - include extended work family, those who work beyond Central Florida, to participate in the virtual race. 


  • Set a participation goal
  • Download the EVENT POSTER and Training Guide
  • Add the Corporate 5k logo to your company web site and auto signatures



Dates to Remember:

September 24, 2020: 8 week Training begins
October 14, 2020: Last day to register to get included in team invoice (if your company is paying for all employees). Teams can still be created online after this date, but individual payments will be the only payment option.
October 14, 2020: Deadline to approve or deny participants; all participants will be approved after that date.
October 15, 2020: Team payment due. Generate and pay your invoice online! Checks should be made out to Track Shack Fitness Club. Invoices can be generated and paid for before the due date. 
October 16, 2020: Deadline to submit t-shirt design for the T-shirt Design Contest
October 19, 2020 – October 23, 2020: Vote for your favorite T-shirt design on the Corporate 5k Facebook page.
October 26, 2020: For participants who requested shipping, packets will be shipped starting the week of Oct. 26. If you request shipping after that date, it is not guaranteed that you will receive your packet before November 15 (Domestic shipping only).
November 2, 2020: Last chance to nominate someone for the Workplace Wellness Award
November 3, 2020: Deadline to transfer a registration from one participant to another.
November 4, 2020: November 12, 2020: Participant bib pick up at Track Shack. Teams must be paid in full. Registration includes: Bib, event shirt, reusable mask and Real-Time Remote Racing. 
To request team box pick up please email
November 11, 2020: Early registration deadline. Register by noon on November 11 to use Real-Time Remote Racing.
November 12, 2020 – November 15: RACE DAYS! Participants will use Real-Time Remote Racing through the Track Shack Tracking & Timing APP between 6:00 am on November 12 and 5:00 pm on November 15. Registered participants will receive an email to download the app and claim their account. Must be registered by noon on Wednesday, November 11 to use this functionality.
November 15, 2020: Late registration deadline
November 16- 17, 2020: Team Captain must create scoring teams on Scoring teams are due by 11:59 pm on November 17 to be included in the results as a team. 

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